Privacy Policy

  1. INTRODUCTION

Calibre Football is committed to protecting the privacy and personal information of all participants, parents and guardians.

This Privacy Notice explains what information we collect, how we use it, how it is stored and the rights you have regarding your personal data.

  1. WHO WE ARE

Calibre Football provides football coaching services to children and young people.

For any questions regarding this Privacy Notice or your personal information, please contact:

  1. INFORMATION WE COLLECT

We may collect the following information:

Participant Information

  • Full name
  • Date of birth
  • Team or club information
  • Football development goals

Parent/Guardian Information

  • Full name
  • Email address
  • Telephone number

Emergency Contact Information

  • Full name
  • Relationship to participant
  • Contact number

Medical Information

  • Relevant medical conditions
  • Allergies
  • Injuries
  • Medication requirements

Media Consent Information

  • Photography and video permissions
  1. WHY WE COLLECT YOUR INFORMATION

We collect personal information to:

  • Register participants for coaching sessions
  • Communicate with parents and guardians
  • Provide safe coaching activities
  • Maintain emergency contact information
  • Manage safeguarding responsibilities
  • Monitor relevant medical information
  • Improve coaching services
  • Comply with legal and safeguarding obligations
  1. HOW WE STORE YOUR INFORMATION

Information may be stored electronically using secure systems such as:

  • Google Forms
  • Google Sheets
  • Email systems
  • Secure cloud storage

Calibre Football takes reasonable steps to protect personal information from loss, misuse, unauthorised access or disclosure.

Access to personal information is restricted to authorised individuals who require it for coaching, safeguarding or administration purposes.

  1. SHARING YOUR INFORMATION

Calibre Football will not sell, rent or trade personal information.

Information may only be shared where:

  • You have given consent
  • It is necessary to protect the welfare or safety of a participant
  • It is required for safeguarding purposes
  • It is required by law
  1. PHOTOGRAPHY AND VIDEO

Photographs and videos may be taken for coaching analysis, promotional activities, social media content or marketing purposes.

Images and videos will only be used where appropriate consent has been provided.

Consent can be withdrawn at any time by contacting Calibre Football.

  1. HOW LONG WE KEEP YOUR INFORMATION

Personal information will only be retained for as long as necessary to:

  • Deliver coaching services
  • Meet safeguarding requirements
  • Meet legal obligations
  • Resolve complaints or disputes

Information that is no longer required will be securely deleted or destroyed.

  1. YOUR RIGHTS

Under UK data protection legislation, you have the right to:

  • Request access to your personal information
  • Request correction of inaccurate information
  • Request deletion of your personal information where appropriate
  • Withdraw consent where processing is based on consent 
  • Raise concerns regarding how your information is used

Requests should be submitted using the contact details provided in this Privacy Notice.

  1. CHANGES TO THIS PRIVACY NOTICE

Calibre Football may update this Privacy Notice from time to time.

The most recent version will always be made available to participants and parents/guardians.

  1. CONSENT

By submitting registration information and participating in Calibre Football coaching activities, you acknowledge that you have read and understood this Privacy Notice.

  1. WEBSITE USE

When visiting the Calibre Football website, certain information may be collected to help us operate and improve our services.

Contact Forms

If you contact us through the website, we may collect information such as:

  • Name
  • Email address
  • Telephone number
  • Any information you provide in your message

This information will only be used to respond to your enquiry and provide the requested services.

Cookies

The Calibre Football website may use cookies and similar technologies to improve website functionality and user experience.

Analytics

We may use website analytics tools to understand how visitors use our website. This information is typically anonymous and may include:

  • Pages visited
  • Time spent on the website
  • Device type
  • Browser type

This information helps us improve our website and services.

Marketing Communications

Where consent has been provided, we may use contact information to provide updates regarding coaching services, camps, events and other Calibre Football activities.

You may unsubscribe from marketing communications at any time.

Last Updated: 11/06/2026